Child Care Subsidy Information – Playtime University | Coal Valley, IL

Making Quality Childcare Accessible for Every Family

At Playtime University, we believe that all children deserve access to high-quality early childhood education, regardless of income level. That’s why we gladly accept child care assistance programs and work with qualifying families to make our care more affordable and accessible.

Our goal is to provide a smooth, respectful process that helps families understand their responsibilities while taking full advantage of available financial support.

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Committed to Affordable Care

CCAP

Accepted Provider

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CCAP Accepted Here

We Accept Illinois Child Care Assistance Program (CCAP)

Playtime University participates in the Illinois Child Care Assistance Program (CCAP) through the Department of Human Services (IDHS). This program helps income-eligible working families, students, and parents in training programs pay for childcare services.

Eligible families may receive coverage for:

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Full-time infant care

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Toddler and preschool programs

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Pre-K readiness

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Before- and after-care (if applicable)

We recommend applying as early as possible to avoid any delays in coverage. While approval is pending, families are still responsible for payment (see agreement details below).

Who Qualifies for Child Care Assistance?

Eligibility is based on several factors, including:

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Income and household size

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Employment or approved education/training status

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Child’s age and family needs

To see if you qualify, visit the Illinois DHS Child Care Assistance website or speak with our center staff — we’re happy to help guide you through the process.

Family Responsibilities Under Assistance

While we work closely with CCAP and other approved funding sources, families are still legally responsible for their child’s tuition and fees if assistance is delayed or denied.

As outlined in our Child Care Assistance Payment Agreement:

We’re here to support you every step of the way — but it is essential that all forms and documentation be submitted on time to prevent disruptions in care.

If no approval letter is received within 21 days, you agree to begin weekly payments in full

Payments made during the waiting period are non-refundable

All required paperwork (employment verification, income proof, forms) must be submitted promptly

If assistance is denied, the full cost of care becomes the family's responsibility

Registration fees and copays are due even with approved funding

How to Apply for Childcare Subsidy

To begin the subsidy application process, families must:

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Once submitted, approval can take 2–4 weeks depending on case volume.

Visit the IDHS website

Download and complete the CCAP application packet

Submit necessary documentation

  • Proof of employment/school/training
  • Income verification (pay stubs, tax forms)
  • Birth certificates
  • Proof of address

Submit your forms via:

  • Fax/mail to your local Child Care Resource & Referral (CCR&R) agency, or bring to our office for assistance

We're Here to Help

If you’re unsure where to begin, our enrollment coordinator is available to:

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Help You Fill Out Forms

We'll walk you through each section of the subsidy application

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Make Copies of Documents

Need to copy your birth certificates or pay stubs? We can help

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Provide Payment Agreement

Provide the Child Care Assistance Payment Agreement

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Assist in Faxing/Mailing

Assist in faxing/mailing paperwork

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Follow Up on Your Behalf

Follow up with CCR&R on your behalf

Additional Payment Policies to Remember

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Weekly tuition is due regardless of attendance

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Late pickups result in a $2 per minute per child fee

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A $200 annual registration fee is required and non-refundable

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Families withdrawing from care must provide two weeks' paid notice

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If assistance is denied, legal action may be pursued for unpaid balances

Our goal is to work with families honestly and respectfully to find the best financial solutions for their childcare needs.

Frequently Asked Questions

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  • What if my approval takes longer than 21 days?

    You must begin making weekly payments in full after the 21-day period. Once assistance is approved, it may be applied toward future balances.

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  • Do you help submit the paperwork?

    Yes! We can help you print, copy, and fax your documents, and we’re happy to answer questions throughout the process.

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  • What if I lose my eligibility?

    If you lose CCAP coverage or are denied assistance, you are still responsible for 100% of your child’s tuition. Please contact us immediately to discuss payment options.

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  • Can CCAP cover multiple children?

    Yes. You may apply for assistance for all eligible children enrolled in care. Each child must have complete documentation on file.

Let's Make Childcare More Affordable

Playtime University is proud to support families in Coal Valley and surrounding communities with flexible, high-quality care and access to public assistance programs. We’re here to help you every step of the way — from application to approval.

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Visit Us

201 W 2nd Avenue, Coal Valley, IL 61240

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Call Today

(309) 524-3080

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Email Us

heritage.academy0@gmail.com

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