Parent Resources – Enrollment Forms & Policy Agreements
Everything Families Need for a Smooth Start
At Playtime University, we value strong partnerships with parents. To make the enrollment process smooth and transparent, we've outlined everything you need to know — from what to bring on your child’s first day to understanding tuition and safety policies. Below you’ll find two easy-to-navigate sections with downloadable forms and important center agreements
Required Documents
First Day Supplies
Payment Info
Center Policies
Need Help?
Child’s File Requirements & First Day Supplies
Before your child’s first day, the following documents and supplies are required to complete their file and ensure a safe, successful start.
Required Documents
Due Before Start
Family Registration Form
Child’s Birth Certificate (certified copy)
Child Physical + Immunization Records
DCFS Verification of Enrollment
Signed Policy Agreement
Parent Handbook Signature Page
Parent Date and Time Agreement
Tuition Payment Agreement
Supplies to Bring on First Day
Please bring the following clearly labeled items:
3 full sets of extra clothing
Diapers, wipes, and creams (if applicable)
Bottles labeled with child’s name, date, and ounces (for under 12 months).
Sunscreen
Water bottle (taken home daily for washing)
Copy of Birth Certificate & Physical
Completed Enrollment Packet
All items must be clearly labeled with your child’s full name to ensure proper care and storage.
Financial Agreements & Parent Policies
We are committed to clear, fair communication around tuition, schedules, and policies. The following agreements help set expectations and protect both families and the center.
Payment Agreement Highlights
Child Care Assistance Payment Policy
Family Responsibility
Families are responsible for tuition even if awaiting state approval
21 - Day Policy
If no approval letter is received within 21 days, families must begin weekly payments
No Refunds
No refunds are issued once assistance is approved
Documentation Required
All documentation must be submitted promptly to avoid denial
Standard Tuition & Fees
$200 nonrefundable annual registration fee (per child)
Tuition due in advance; failure to pay may result in late fees or dismissal
Declined payments incur a $30 fee
Late pickups: $2 per minute per child
Payments are required regardless of attendance
Two-week paid notice required to withdraw from the program
Center Policies & Agreements
We ask all families to review and sign the following policy acknowledgments:
Discipline & Guidance Policy
Focused on redirection, empathy, and age-appropriate strategies
Biting Policy
Understanding normal biting behavior and how it is addressed with care
Birth Certificate Policy
Required by DCFS within 30 days of enrollment
Pick-Up Policy
Only authorized adults with photo ID and fingerprint in ProCare may pick up
Photo Release Form
Option to allow/disallow images for marketing or promotional purposes
Surveillance Consent
Acknowledgment of classroom video monitoring
Parent Date & Time Agreement
Agreed-upon attendance days/times and fee schedule
Infant Feeding Plan
Customized plan for breastfed or formula-fed infants
All signed forms should be submitted with your enrollment paperwork.
Need Help Completing Forms?
We’re happy to walk you through each step of the enrollment process. If you have questions about what’s needed, need help printing or scanning, or aren’t sure which forms apply to your child’s age group — we’re here to help!
Call Today
(309) 524-3080
Email Us
heritage.academy0@gmail.com
Visit Us
201 W 2nd Avenue, Coal Valley, IL 61240
Schedule a Tour or Learn More Today
We will get back to you as soon as possible.
Please try again later.